Privacy Policy

Created on 24 August, 2025 • 5 minutes read

Privacy Policy for 123AIApp – Free Online Tools to Boost Productivity. Learn what data we collect, how we use it, retention, cookies, analytics, advertising, and your privacy rights.



for 123AIApp – Free Online Tools to Boost Productivity


Tagline: Instantly boost productivity with our 1,889 free web tools. Fast, easy & straight to the point.





Welcome to 123AIApp ("we", "us", "our"). This Privacy Policy describes how we collect, use, disclose, and protect your information when you use our website and online tools (the "Services"). By using the Services, you agree to this Policy. If you do not agree, please discontinue use.



Plain language summary: Most tools work without an account. For file‑based tools, we process your files just to run the tool and delete them shortly after. We use cookies for preferences, analytics to understand usage, and (optionally) ads to keep many tools free. You can control cookies and your privacy rights anytime.



Table of Contents



1. Who we are

2. Scope

3. Information we collect

4. How we use information

5. Legal bases (EEA/UK)

6. Cookies & tracking

7. Analytics, Ads & third parties

8. File uploads & tool processing

9. Data retention

10. Security

11. Your privacy rights

12. International data transfers

13. Children’s privacy

14. Changes to this policy

15. Contact us



1. Who we are


Site: 123AIApp – Free Online Tools to Boost Productivity (https://123aiapp.com or related subdomains).


Operator: 123AIApp Rizwan Thaheem


Contact email: support@123aiapp.com.




2. Scope


This Policy applies to our website, web apps, browser‑based tools, and any related services that link to it. It does not cover third‑party sites or services you access through links or integrations.



3. Information we collect


3.1 Information you provide



  2. Files & inputs you upload or paste into a tool (e.g., documents, images, text, prompts, URLs).

  4. Account details (if you create an account): name, email, password (hashed), profile settings.

  6. Communications with us (support requests, feedback).


3.2 Information collected automatically



  2. Usage data (pages viewed, tools used, buttons clicked, time on page).

  4. Device & technical data (browser type, OS, screen size, language, approximate location from IP).

  6. Log data (IP address, timestamps, referral/UTM data, error/diagnostic logs).

  8. Cookies & similar (see Section 6).


3.3 Information from third parties



  2. Analytics & advertising partners may provide aggregated insights.

  4. Single Sign‑On (SSO) providers (if enabled) may share basic profile data with your consent.

  6. Payment processors (if you buy a paid plan) share limited info necessary to complete transactions.



4. How we use information



  2. Provide, operate, and improve our 1,889+ online tools and Services.

  4. Process your files and inputs solely to deliver the requested tool result.

  6. Remember preferences (e.g., last used tool, theme, language).

  8. Monitor performance, debug issues, and prevent abuse (rate‑limiting, anti‑spam, fraud prevention).

  10. Communicate with you about updates, security alerts, and support.

  12. Personalize content and measure the effectiveness of our tools, pages, and campaigns.

  14. Comply with legal obligations and enforce our Terms.



5. Legal bases (EEA/UK)


If you are in the EEA/UK, we process personal data under these legal bases:



  2. Contract (to provide the Services you request).

  4. Legitimate interests (e.g., to secure and improve the Services) balanced against your rights.

  6. Consent (e.g., for non‑essential cookies/analytics/ads where required).

  8. Legal obligation (e.g., to comply with tax or regulatory requests).



6. Cookies & tracking


We use essential cookies to make the site work and optional cookies for analytics and personalization. You can manage preferences anytime:


Open Cookie Preferences



  2. Essential: session management, security, load balancing.

  4. Functional: remember settings like language or recent tools.

  6. Analytics: understand usage trends and improve features.

  8. Advertising: if ads are enabled, to deliver and measure ads.



7. Analytics, Ads & third parties


We may work with third‑party providers (examples include Google Analytics/GA4, Google AdSense, Cloudflare, Sentry, Hotjar, Meta Ads, TikTok Ads, or similar). These parties may set cookies or collect identifiers to provide their services. See their privacy policies for details and opt‑outs.


If you are in certain regions (e.g., EEA/UK), we request your consent for non‑essential cookies. You can withdraw consent anytime via the Cookie Preferences link above.



8. File uploads & tool processing



  2. Purpose‑limited processing: Files and text you submit are processed only to run the selected tool (e.g., convert, compress, transcribe, summarize, extract data).

  4. Transient storage: Where possible, processing happens in your browser. If a server is needed, files are stored temporarily and deleted after completion.

  6. Retention defaults: Uploaded files and generated outputs on our servers are automatically deleted within 24 hours unless you actively save/share them or a longer retention is required for security/abuse prevention.

  8. Third‑party APIs: Some AI features may send your inputs to model/API providers (e.g., AI text, image, or speech services). We share only the minimum data required, and such data is used to provide the feature. Refer to those providers’ policies for model training and retention settings.

  10. Sensitive content: Please avoid uploading sensitive personal data unless strictly necessary.



9. Data retention



  2. Account data: kept while your account is active and as needed to comply with law or resolve disputes.

  4. Usage & logs: typically retained for 30–180 days for security, analytics, and service quality, then aggregated or deleted.

  6. Files & outputs: see Section 8 (default 24 hours).



10. Security


We use administrative, technical, and organizational safeguards appropriate to the nature of the data (e.g., encryption in transit, access controls, monitoring). No method of transmission or storage is 100% secure; you use the Services at your own risk.



11. Your privacy rights


Depending on your location, you may have the right to:



  2. Access, correct, or delete your personal data.

  4. Object to or restrict certain processing.

  6. Port your data to another service.

  8. Withdraw consent where processing is based on consent.

  10. Lodge a complaint with your data protection authority.


EEA/UK: You may contact us to exercise GDPR rights. California: You have rights under CCPA/CPRA, including the right to know, delete, correct, and opt‑out of “sale”/“sharing” of personal information for cross‑context behavioral advertising.


Do Not Sell or Share My Personal Information



12. International data transfers


Your information may be transferred to and processed in countries other than your own. Where required, we use appropriate safeguards (e.g., Standard Contractual Clauses) to protect your information.



13. Children’s privacy


Our Services are not directed to children under 13 (or under the age required by your country). We do not knowingly collect personal information from children. If you believe a child has provided personal data, please contact us and we will take appropriate steps to delete it.



14. Changes to this policy


We may update this Policy from time to time. The “Last updated” date shows the latest revision. Material changes will be highlighted or communicated when required.



15. Contact us


If you have questions or requests regarding this Policy or your data, contact:


Email: support@123aiapp.com